top of page
Writer's pictureJorge Torres

Maximizing Productivity: Reevaluating the Importance of Meetings

Workplace teams spend an average of 5 hours a week in meetings plus 4 hours preparing for those meetings1. Before scheduling your next meeting, think of the following:


  1. Why are we meeting? – Have a clear reason for the meeting. This is especially important for recurring meetings. No clear reason for the meeting? Reschedule or skip.

  2. Who needs to attend? – Define the audience for the meeting. Only invite those who will have information relevant to or would benefit from the discussion.

  3. When should we meet? – No one likes meetings at 3:00pm on Friday. Look for days and times that are more suitable for discussion. Tue-Thu mornings are best.

  4. Where should we meet? – Face to face, phone or video? Chose the best option for discussion and sharing information. Phone/video will require you to send out meeting material in advance, so all can read and follow along.

  5. Low participation? – Distribute and ask for feedback on the agenda. Allow others to add to the discussion. Keep it light and enjoyable.


Other tips:

• Don’t be too rigid.

• Don’t overtake the discussion.

• Keep to the agenda and time limits.

• Start and end on time.

• Respect other’s time.


Meetings are a necessary part of our world, but they don’t have to be tedious or boring. Have a purpose, make it fun and relevant. DO NOT be afraid to call off a meeting if it will not contribute to the team’s goals and/or advancement.


The Bilingual Safety Guy

@thebilingualsafetyguy

16 views0 comments

Comments


bottom of page